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Understanding Your Payroll Cycle

What do you need to know about Payroll in Trinidad and Tobago. Download our Aegis Biz hour presentation, ‘Let’s Talk Payroll” to learn more!
Aegis Business Solutions Limited is registered with the Financial Intelligence Unit of Trinidad and Tobago and is obligated to comply with legislation related to the prevention, recognition and reporting of money laundering and terrorism financing.  Accordingly, we are mandated by Part III Section 11 of the Financial Obligations Regulations, 2010 to conduct due diligence on all current and prospective clients.

Leave The Back-Office To Us

Aegis Business Solutions is the leading provider of outsourced payroll services in Trinidad and Tobago and the Caribbean.

We offer a complete payroll service for both local and international clients.

For Global Payroll Services, we deliver the following services:

  • Tax returns (Local and Regional)
  • Notice of Assessments (Adjustments / Audits/ Objection)
  • Tax Briefings
  • Payroll Processing
  • Co-ordination of payments to the Board of Inland Revenue (BIR)
  • Board of Inland Revenue (BIR) and National Insurance (NIS) Individual Registrations

Our expertise extends across industries – Energy, Marketing and Advertising, Shipping and Transport, Airline, Banking and Insurance, Telecommunications, Construction, Manufacturing, Public Sector, Media, Hospitality Services and Technology. Aegis’ international clientele spans the United States, Europe, Australia, Spain, the Netherlands, and Latin America. Our local and regional clients include small and medium-sized businesses, as well as corporate and Government accounts.

Rest assured that when you outsource your payroll responsibilities to Aegis you will always remain compliant with local legislation. We ensure the highest levels of confidentiality and security. Our technology and integrated systems will manage your human resources and payroll processes over any pay-run structure, but most commonly weekly, bi-monthly and monthly.

Aegis’ payroll services include:

Payroll Management

  • Preparation of payroll reports
  • Customised reports specific to your payroll/business requirements
  • Direct deposits to employees’ accounts in local and multiple currencies where applicable
  • Remittance of third-party assignments
  • Calculation of appropriate and accurate NIS, PAYE, Health Surcharge deductions and managing the remittance process to the relevant statutory boards
  • Preparation and submission of annual TD4s and TD4 summary sheets to the Board of Inland Revenue (BIR)

Payroll Tax & Statutory Compliance

  • Expatriate and Local payroll taxes
  • Preparation and submission of Tax Returns to the BIR
  • Applications for Certificate of Payment
  • Applications for TD1 approval
  • Applications for employees’ National Insurance (NIS) and Board of Inland Revenue (BIR) numbers
  • Compliance with all statutory bodies
  • Liaising with the relevant authorities in the event of any queries
  • Co-ordination and assistance with payroll audits conducted by the respective statutory boards i.e. The National Insurance Board (NIB) and the Board of Inland Revenue (BIR)

Payroll Audit Services

  • Review of Internal Payroll Process
  • Verification of payroll data
  • Payroll Recommendations
  • Implementation of payroll recommendations

Payroll Software Implementation Consultation

If you prefer to manage your payroll in-house,  Aegis can guide your managers the measures and steps to be considered to safely operate your payroll, from sourcing the right platform to implementing processes and training.

There are several pre-steps and post-steps you would need to consider and you would need help for your staff to transition. We break down the steps and work with a timeline with you when you want to go live.

      Advantages of outsourcing your payroll to Aegis are:

      You focus on your core

      • Payroll can be time-consuming and repetitive
      • Focus instead on building your business

      One less overhead

      • Save on the software and manpower required in-house
      • Utilise that capital elsewhere

      Guaranteed compliance

      • You’ll always be on the right side of current laws and regulations
      • You’ll never be caught out by legislative changes

      Accuracy, flexibility, convenience

      • Aegis implements strict quality assurance procedures
      • Access to ancillary services, such as insurance, retirement plans, and direct deposits

      Confidential and 100% secure

      • Reduces the risk of your payroll information being exposed to unauthorised personnel
      • Stored securely and backed-up daily

      Helpful Industry Links:

      Chartered Institute of Payroll Professionals (CIPP)

      American Payroll Association

      Canadian Payroll Association